Australian Trade Commission; Annual Report 2010-11

Appendix K

List of requirements

This list is prepared in accordance with the Requirements for Annual Reports for Departments, Executive Agencies and FMA Act Bodies approved by the Joint Committee of Public Accounts and Audit on 8 July 2011.

Description	Page	Requirement
Letter of transmittal	ii	Mandatory
Table of contents	iii	Mandatory
Index	203	Mandatory
Glossary (Abbreviations and acronyms)	201	Mandatory
Contact officer(s)	inside front cover	Mandatory
Internet homepage address and internet address for report	inside front cover	Mandatory
Review by the Chief Executive Officer
Review by CEO	2–3	Mandatory
Summary of significant issues and developments	i, 2–3	Suggested
Overview of agency’s performance and financial results	inside front cover, 11, 32, 40, 45, 54, 60, 65, 71, 82, 104, 190–191	Suggested
Outlook for following year	2–3	Suggested
Significant issues and developments – portfolio	n/a	Portfolio departments – suggested
Agency overview
Role and functions	5	Mandatory
Organisational structure	4	Mandatory
Outcome and program structure	8	Mandatory
Where outcome and program structures differ from Portfolio Budget Statements (PBS)/Portfolio Additional Estimates Statements (PAES) or other portfolio statements accompanying any other additional appropriation bills (other portfolio statements), details of variation and reasons for change	n/a	Mandatory
Portfolio structure	5	Portfolio departments – mandatory
Report on performance
Review of performance during the year in relation to programs and contribution to outcomes	9–84	Mandatory
Actual performance in relation to deliverables and KPIs set out in PBS/PAES or other portfolio statements	11, 32, 40, 45, 54, 60, 65, 71, 82	Mandatory
Where performance targets differ from the PBS/PAES, details of both former and new targets, and reasons for the change	n/a	Mandatory
Narrative discussion and analysis of performance	9–84	Mandatory
Trend information	inside front cover, 54, 71–72, 75, 101, 104, 166–170	Mandatory
Performance of purchaser/provider arrangements	63	If applicable, suggested
Significant changes in nature of principal functions/services	i, 2–3, 5, 40, 86, 171–178	Suggested
Factors, events or trends influencing departmental performance	14, 19, 36, 54–55, 66	Suggested
Contribution of risk management in achieving objectives	77–78, 87, 90–92	Suggested
Social inclusion outcomes	n/a	If applicable, mandatory
Performance against service charter customer service standards, complaints data, and the agency’s response to complaints	65, 69, 182–183	If applicable, mandatory
Discussion and analysis of the agency’s financial performance	103–164, 190–191	Mandatory
Discussion of any significant changes from the prior year or from budget	i, 2–3, 5, 40, 86, 171–178	Suggested
Agency resource statement and summary resource tables by outcomes	190–191	Mandatory
Developments since the end of the financial year that have affected or may significantly affect the agency’s operations or financial results in future	i, 2–3, 5, 86, 171–178	If applicable, mandatory
Management accountability
Corporate governance
Agency heads are required to certify that their agency complies with the Commonwealth Fraud Control Guidelines	92	Mandatory
Statement of the main corporate governance practices in place	86–92	Mandatory
Names of the senior executive and their responsibilities	87–88	Suggested
Senior management committees and their roles	90	Suggested
Corporate and operational planning and associated performance reporting and review	88–89	Suggested
Approach adopted to identifying areas of significant financial or operational risk	91–92	Suggested
Policy and practices on the establishment and maintenance of appropriate ethical standards	98	Suggested
How nature and amount of remuneration for SES officers is determined	94–95	Suggested
External scrutiny
Significant developments in external scrutiny	92	Mandatory
Judicial decisions and decisions of administrative tribunals	78, 92	Mandatory
Reports by the Auditor-General, a parliamentary committee or the Commonwealth Ombudsman	92	Mandatory
Management of human resources
Assessment of effectiveness in managing and developing human resources to achieve agency objectives	93–98	Mandatory
Workforce planning, staff turnover and retention	93	Suggested
Impact and features of enterprise or collective agreements, individual flexibility arrangements (IFAs), determinations, common law contracts and Australian Workplace Agreements (AWAs)	94	Suggested
Training and development undertaken and its impact	93-94	Suggested
Occupational health and safety performance	97, 186–187	Suggested
Productivity gains	n/a	Suggested
Statistics on staffing	inside front cover, 166–170, 190–191	Mandatory
Enterprise or collective agreements, IFAs, determinations, common law contracts and AWAs	94, 170	Mandatory
Performance pay	94–95	Mandatory
Assets management
Assessment of effectiveness of assets management	98–99, 104	If applicable, mandatory
Purchasing
Assessment of purchasing against core policies and principles	100	Mandatory
Consultants
The annual report must include a summary statement detailing the number of new consultancy services contracts let during the year; the total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); the number of ongoing consultancy contracts that were active in the reporting year; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST). The annual report must include a statement noting that information on contracts and consultancies is available through the AusTender website. (Additional information as in Attachment D to be available on the internet or published as an appendix to the report. Information must be presented in accordance with the pro forma as set out in Attachment D.)	100–101	Mandatory
Australian National Audit Office access clauses
Absence of provisions in contracts allowing access by the Auditor-General	100	Mandatory
Exempt contracts
Contracts exempt from AusTender	100	Mandatory
Financial statements
Financial statements	103–164	Mandatory
Other mandatory information
Occupational health and safety (section 74 of the Occupational Health and Safety Act 1991)	97, 186–187	Mandatory
Freedom of information from the period 1 July 2010 to 30 April 2011 inclusive (see terms of subsection 8(1) of the Freedom of Information Act 1982 as it existed prior to 1 May 2011)	92, 184–185	Mandatory
Advertising and market research (section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns	194–195	Mandatory
Ecologically sustainable development and environmental performance (section 516A of the Environment Protection and Biodiversity Conservation Act 1999)	192–193	Mandatory
Grant programs	n/a	Mandatory
Disability reporting – explicit and transparent reference to agency-level information available through other reporting mechanisms	97–98	Mandatory
Correction of material errors in previous annual report	n/a	If applicable, mandatory
List of requirements	197–200	Mandatory