4. PHYTOSANITARY INSPECTIONS OF GOODS, PACKAGING AND TRANSPORT UNITS

Phytosanitary inspections of commodities

Exporters need to determine if their plant export commodities require a phytosanitary inspection as per the Guideline: Issuance of certification for plant exports and MICoR Plants. To lodge their intent to export, the exporter or a representative of the exporter, must submit an electronic Request for Permit (RFP) through DAWR's Export Documentation System (EXDOC). To be able to submit an RFP through EXDOC, an individual must be trained and deemed competent by DAWR.

Phytosanitary inspections of commodities may be conducted by DAWR's authorised officers or industry-authorised officers. To book a DAWR authorised officer, the exporter must request an inspection appointment using the Request for plant exports inspection appointment form.

Packaging and transport units

Plant export commodities must be exported in packaging, containers and vessels that are adequate to protect the goods while in transit to the importing country.

To make sure commodities meet Australia's export legislative requirements, DAWR has put requirements in place for the packaging, containers and vessels used for plant export commodities that must be met regardless of the importing country's requirements. These requirements can be found in the Plant Export Operations Manual (PEOM).

Exporters can find an importing country's requirements for packaging, containers and/or vessels online in the MICoR Plants.

Phytosanitary inspections of transport units may be conducted by DAWR authorised officers or industry-authorised officers. To book a DAWR authorised officer, the exporter must request an inspection appointment using the Request for plant exports inspection appointment form.

Authorised officers

Authorised officers (AOs) are trained individuals who are authorised under the Export Control Act 1982 to perform specific export inspection functions in accordance with Australian export legislation. AOs can be employed by DAWR or industry-employed individuals working on behalf of DAWR. When undertaking these export inspection functions, AOs are regarded as Australian Government officials. AOs may conduct a range of functions for a number of commodities, based on their training and assessment history. Further information can be found here.

Inspections by DAWR authorised officers are charged in accordance with the charging guidelines. Further information can be found in DAWR's Charging Guidelines.

Timeframes

Training in EXDOC

For the Electronic Export Certification team to deem whether you are competent within the EXDOC Test environment, DAWR will aim to assess your data within five working days of receipt of your email notification. The EXDOC training period is only limited by the Electronic Data Interchange (EDI) User, but DAWR will require the specified time to assess test data and provide a written outcome. You will be promoted from the EXDOC Test environment to EXDOC Production environment once you have demonstrated competency in electronic export certification functionality.

Inspection appointments

If you require an officer to inspect goods at a registered establishment, DAWR will aim to provide an officer within three business days of your request for an appointment.

DAWR will aim to provide an inspection for goods exported by air freight within 24 hours of your request for an appointment and an inspection for goods exported by sea freight within three business days of your request for an appointment.

If you need to register as an authorised officer (AO), DAWR will aim to assess your application within 15 business days of receiving your application and the payment of the application fee. When all training, assessment and further documentation have been completed, DAWR will require a further 10 business days to provide an Instrument of Appointment.

N.B. The length of time for an industry AO to progress from application to appointment depends largely on the AO's readiness to move through the training and assessment process.

What you need to do

  • Complete EXDOC Test environment training and be deemed competent by DAWR.
  • Submit an RFP through EXDOC.
  • Have your products inspected:
    • Using a DAWR authorised officer:
      • Submit a request for plant exports inspection appointment.
      • Cost: $36/15min core inspection; $75/15 min additional inspection.
    • Using an industry-authorised officer:
      • Package and transport your commodities as per DAWR's requirements in the PEOM AND MICoR Plants.